Administrative Assistant (Part-Time / On-Site – Long Island City, NY)

XiX Maintenance is a women- and minority-owned cleaning, restoration, and maintenance company serving commercial and residential properties throughout New York City. We’re looking for a motivated and detail-oriented Administrative Assistant to join our growing team in our new Long Island City office.

About Us:
XiX Maintenance specializes in providing top-quality cleaning and maintenance services to commercial and residential properties. We’re seeking a detail-oriented and organized professional to oversee key administrative and operational functions remotely.

Job Responsibilities:

• Assist with daily office operations and administrative support for management
• Generate and send invoices; track payments and follow up with customers
• Maintain accounts, track expenses, and reconcile basic transactions
• Prepare and submit bids, proposals, and other documents
• Process payroll and maintain employee records
• Coordinate COIs (Certificates of Insurance) and assist with insurance renewals
• Support compliance, licensing, and certification tracking
• Manage email communication and schedule appointments
• Maintain organized digital and paper files for projects and clients
• Perform other office tasks as needed to support the team

Requirements:

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Ability to work independently and manage multiple tasks
• Previous office or administrative experience preferred but not required — we’re happy to train the right candidate

🌐 Location: 34-18 Northern Blvd., Suite 3/20, Long Island City, NY 11101
⏰ Schedule: Part-Time (approx. 4 hours per day, Monday to Friday)
💼 Compensation: Competitive, based on experience