Operations and Administrative Coordinator (Part-Time / Fully Remote)

Are you looking for a flexible part-time opportunity in the cleaning and maintenance industry? XiX Maintenance is hiring for a Remote Operations and Administrative Coordinator to support our growing team!

About Us:
XiX Maintenance specializes in providing top-quality cleaning and maintenance services to commercial and residential properties. We’re seeking a detail-oriented and organized professional to oversee key administrative and operational functions remotely.

Job Responsibilities:

• Manage accounts, track expenses, and reconcile transactions
• Generate and send invoices, track payments, and follow up with customers
• Prepare and submit bids and proposals
• Process payroll, manage employee records, and oversee the onboarding process for new hires
• Oversee insurance documentation and renewals, and coordinate with insurance agents on COIs (Certificates of Insurance)
• Assist with licensing, certifications, and compliance requirements
• Prepare financial reports, including P&L statements and balance sheets
• Manage email communication and coordinate with customers
• Provide administrative support to the management team
• Maintain records and ensure compliance with office protocols
• Assist with other operational tasks as needed

Requirements:

• Solid understanding of basic accounting principles and financial reporting
• Excellent organizational and multitasking skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to work independently and meet deadlines
• Prior experience in an office/admin role, payroll processing, onboarding, or handling COIs and insurance documentation is a bonus

Details:

🌐 Location: Remote
⏰ Schedule: Part-Time (4 hours per day, flexible between 9:00 AM and 5:00 PM, Monday to Friday)
💼 Compensation: Competitive, based on experience